Administrative Assistant
About Us
We believe global grantmaking should be accessible. Paragon Philanthropy helps break down the barriers to international grantmaking by empowering U.S. foundations, donor advised funds, and public charities to make direct, affordable, informed, and effective cross-border grants.
Paragon serves grantmakers across in the United States and catalyzes grantmaking to all regions of the world. Our clients make grants in education, the environment, human rights, health, sustainable development, disaster relief, and many other fields.
Position Summary
An exceptional opportunity for someone passionate about working to support grantmaking organizations.
This is a part time, primarily virtual position. The Administrative Assistant plays an administrative support role to members of the Paragon team. This is a fast-paced position requiring an independent and organized professional with meticulous attention to detail.
Primary Duties and Responsibilities
Play an administrative support role to members of the Paragon team.
Implement ad hoc projects as assigned by the Operations Manager and by the Managing Director.
Follow internal protocols and established procedures to implement due diligence and vetting including, but not limited to, Watch List Screening, Adverse Media Screening, and Politically Exposed Persons screening.
Liaise with foreign grantees by email and phone to secure documentation and information. Periodically conduct work outside of standard business hours to accommodate foreign grantee time zone differences.
Track and update project records in a CRM and associated file system.
Closely review all deliverables to ensure quality/excellence.
Assist with additional initiatives and special projects as required.
Qualifications and Experience
Must be a professional who is self-directed, organized, detail-oriented, and able to closely follow established procedures in a fast-paced work environment:
Preferred: Fluent in either Spanish, French, or Portuguese, or attaining minimum professional proficiency in two or more of these languages.
Capable of working independently and collaboratively as part of a team.
Excellent oral and written communication skills.
Professional and responsive, with strong interpersonal skills.
Meticulous attention to detail.
Excellent organizational and time management skills.
Ability to prioritize and manage multiple projects simultaneously.
A high level of comfort with technology, and an aptitude for learning new systems and software.
Proficient in Microsoft Word and Microsoft Excel. Experience using a CRM or database.
Ability to maintain confidentiality and a high level of discretion.
Employee Classification and Hours
This is a non-exempt, primarily virtual position. Occasional in-person meetings may be required. This is a part time position at 20 hours per week.
Because of foreign grantee time zone differences, work is occasionally conducted outside of standard business hours.
To Apply
Interested candidates should submit a personalized cover letter and resume through the provided application link. The application review process will start immediately and continue until the position is filled.
Paragon Philanthropy Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.